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Change the Minimum value to the number you got when you converted the first task date into a number and the Maximum value to the number for your last task date. These are the first and last “dates” in the chart. Under Bounds, there are fields for Minimum and Maximum. Now select the horizontal axis of your gantt chart, right-click, and choose Format Axis. In our gantt chart example, Excel converts the Start Date for our first task from 9/1/22 to 44805.00, while the End Date for our last task becomes 44865.00 instead of 10/31/22. Repeat this process for the End Date for the last task in your project. Change the chart date range to your project start and end datesĬopy the Start Date for the first task in your project into a blank cell below your task list, and format that cell as a number rather than a date. Enter the name of your project to replace the generic placeholder text.

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Add the project title to your chartĭouble-click the Chart Title textbox to select the full title. Tip: Make sure the Show data in hidden rows and columns checkbox is ticked so your Excel gantt chart will still work if you decide to hide any of the columns or rows in the worksheet. Click the Horizontal Axis Labels field, and select the entire Task Name column. Repeat this process to add a second entry called “Duration,” making sure to select the data in the Duration column for the Y values. Name it "Start Date." Then click on the Y values field, and select the data in the Start Date column.

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Right-click the chart, and choose Select Data.Ĭlick the plus sign (+) under the Legend entries section to add the first data set. You should see a blank chart in your Excel worksheet now. This chart type most closely resembles a gantt chart. Choose Stacked Bar from the 2-D Bar section to add a chart to your Excel worksheet. Insert a Stacked Bar Chart from the Insert menuĬlick the Insert tab, and select the bar chart icon. Place your mouse on the right corner of D2 until you see a black + sign and double-click or drag your mouse down to paste the formula in the remaining cells in column D. Tip: If you started in different cells in your worksheet, be sure to adjust this formula accordingly. For example, we entered =C2-B2 into the Duration field for our first task.

That way your Excel worksheet will automatically calculate the length of each task in your gantt chart. Use a simple formula to subtract the start date from the end date. Apply an automatic formula to calculate task duration

End Date = End Date for the last task or milestone in the group or phaseĢ.

Start Date = Start Date of your first task or milestone in the group or phase.

Want to organize your Excel gantt chart into phases with subtasks? Add a row before the first task in each project phase, and enter the following dates for each task group: Add tasks and dates to the Excel worksheet for your gantt chart.Ĭreate columns for Task Name, Start Date, End Date, and Duration, and fill those cells with the basic details for your project tasks.

Change taskbar colors for a customized lookġ.

Format your stacked bar chart to look like a gantt chart.

Reorder tasks and move the date axis to the top.

Set your Excel gantt chart at weekly intervals.

Apply a formula to calculate task duration.

Add basic task details to the Excel worksheet.

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Here are a few you can download for free: If you want to spend less time building spreadsheets, check out some of our other Excel project management templates. Additional Excel project management templates Want to learn how? First, download the Excel gantt chart template, then watch our Excel gantt chart tutorial on YouTube below.

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Be sure to update the percent complete as work progresses to stay on top of project tracking. Simply plug in your tasks, dates, and resources, and you'll have a presentation-quality Excel gantt chart. You can customize our Excel template to view and manage projects over any time period, whether it’s weekly, monthly, or quarterly.

We made this Excel gantt chart template easy, powerful, and painless to use for projects of any kind-from construction projects to website redesigns and beyond.

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How to use our free gantt chart Excel template TeamGantt comparison to see how you can save time and effort managing gantt charts in TeamGantt. Before you get started, check out this quick Excel vs. This free template is also useful for keeping track of project deadlines, milestones, and hours worked. Our easy premade Excel gantt chart template can save you tons of time by organizing your project plan and tackling the tedious scheduling work for you! Use this Excel gantt chart to simplify complex projects into an easy-to-follow plan and track the status of tasks as work progresses. Create an easy Excel gantt chart with our free template